Report Writing Examples Students | Format & Samples

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Learn report writing format with 3 school report writing examples. Compact, factual, and exam-ready reports for students.


Report Writing Format for Students

Report writing is an important part of academic English, especially in schools and board exams. Students are often asked to prepare reports on events, activities, or social initiatives. A well-written report is factual, brief, and objective. It answers the questions what, when, where, why, who, and how, while presenting information in a clear and organised way.


In this blog, you will find:

  • A quick look at the report writing format.
  • Three report writing examples based on common school topics.
  • Tips to score well in report writing questions in exams.




Report writing format and examples for school students.


Report Writing

A report is an account of something heard, done, or experienced, written for others to read. Reports may be prepared for noticeboards, school magazines, other schools, newspapers, or journals. They can cover a range of projects, activities, school events, or local incidents.

Guidelines for Report Writing:

  • Keep it brief (about 20 lines) and precise.
  • Include only essential facts.
  • The introduction must answer where, when, why, who, and how.
  • Prefer passive voice (e.g., “A survey was conducted…”).
  • Begin with a dateline (place and date).
  • Mention names/designations of important persons.
  • Give reasons for the success/failure of the event.
  • Present facts in order of importance.
  • Be objective—avoid personal opinions, but you may use quotes.
  • Use a catchy, concise headline giving the gist.


Note: Report writing differs from essay writing. It is compact, factual, and to the point.

Write a report on the grandparents' day celebrated in your school to be published in a monthly magazine. 



Grandparents’ Day Celebrated with Joy

ABC Public School, Amravati

September 10, 2025

    Grandparents’ Day was celebrated in the ABC Public School auditorium on September 10, 2025, to honour the invaluable role of grandparents in family and society. The event was inaugurated with a welcome speech by the principal and the lighting of the lamp.

    A cultural programme was presented by students, featuring songs, dances, and a short skit that highlighted the bond between grandparents and grandchildren. Selected students shared personal experiences and expressed gratitude. Fun games and interactive activities were organised, and grandparents participated enthusiastically. The Chief Guest, Mr R. K. Sharma, praised the initiative and emphasised the importance of inter-generational ties.

    The celebration ended with a vote of thanks by the Head Boy, followed by refreshments. The smiling faces of grandparents marked the success of the event.


1. Your school has started an adult literacy program in your area. You help your teachers in the same. Prepare a report in about 20 lines giving more information about the campaign. 


Adult Literacy Programme

Adult Literacy Drive Launched by XYZ School

(S.F.L. School, Nagpur

August 5, 2025)

    An adult literacy programme was launched by S.F.L. High School on August 5, 2025, in the nearby community hall to spread awareness about the importance of education. The campaign was inaugurated by the District Education Officer.

    Teachers and students of the school conducted classes for illiterate adults in the locality. Reading, writing, and basic arithmetic were taught through interactive methods. Posters and charts were prepared by students to explain concepts simply.

    Special focus was given to women learners, who participated enthusiastically. Regular evening sessions were arranged so that working adults could attend. Awareness slogans and street plays were presented to motivate more people to join.

    The programme received positive feedback from the participants. The efforts of students and teachers were appreciated by local authorities. The campaign was declared successful in creating awareness about adult education.



2. Your school had arranged the exhibition on environmental pollution prepare a report of about 20 lines appreciating the work of the students.


2. Exhibition on Environmental Pollution

Exhibition on Pollution Creates Awareness

S.F.L. High School, Pune

July 20, 2025

    An exhibition on environmental pollution was organised in S.F.L. High School on July 20, 2025, to highlight the harmful effects of pollution and suggest preventive measures. The exhibition was inaugurated by the Municipal Commissioner.
    Various models, charts, and projects prepared by students were displayed. Topics such as air pollution, water pollution, and soil pollution were explained with the help of working models. A special corner on renewable energy attracted great attention. Students acted as guides and explained the exhibits to visitors clearly and effectively. Posters, slogans, and short films on pollution were also presented.
    The exhibition was appreciated by parents, teachers, and visitors for its creativity and awareness message. The students' efforts were praised by the Chief Guest. The exhibition successfully conveyed the urgent need for environmental protection.

3. A teacher's day was celebrated in your school recently.

Teachers’ Day Celebration

New Teachers For A Day

Sunrise School, Mumbai

September 5, 2025

    Teachers’ Day was celebrated in Sunrise School on September 5, 2025, to honour the valuable contribution of teachers. The programme was held in the school auditorium.
The day began with a floral tribute to Dr Sarvepalli Radhakrishnan. Senior students took over the roles of teachers for one day and conducted classes. Teachers were felicitated with bouquets and gifts by the school management.
    A speech competition on the theme “The Teacher Who Inspired Me” was organised. Selected students expressed their gratitude and admiration through thoughtful words. The Principal appreciated the students’ efforts and thanked the staff for their dedication. The celebration ended with a vote of thanks and distribution of sweets.
    The event created an atmosphere of respect and joy, making the day memorable for both teachers and students.



Tips to Score Well in Report Writing


  • Always stick to facts, not personal opinions.
  • Write in passive voice wherever possible.
  • Keep the length around 120–150 words (20 lines).
  • Use a catchy title to draw attention.
  • Maintain a formal and clear tone.



Final Words

Report writing is not like essay writing. It is concise, structured, and factual. By practising with the above report writing examples, students can improve their skills and write impressive reports for exams, school magazines, or competitions.


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giving bouquets, and there was speech competition too. Prepare a report for it.

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