Notice writing

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 Notice writing: definition, format, types and examples in 2024


Are you a student taking the English examinations in 2024 and want to review the structure and examples for notice writing?

Then learn here about the various Notice writing: definition, format, types and examples to effectively communicate important information.



All about Notice writing, its definition, format,  and examples


What is notice writing?

Definition:

A notice is a formal or written means of communication. It gives information to the public or a specific group of people. The specific group may be a particular locality, like a school or a society. Notices are pinned on display boards, whether in schools or in public places.

A well-written notice must inform the readers about the following points.


Points to remember - Notice writing: definition, format, types

  • It should tell what is going to happen i.e. the event.
  • It should tell where it will take place.
  • The time and date of the event must be clear.
  • It should tell the eligibility for it.
  • The issuing authority is the person to whom to contact or apply, which should be clearly mentioned.


Format of notice writing - 


A notice should be written in a specific format. Keep in mind the following important points while framing a notice.


  1. Heading - The heading is the name of the organization or an issuing authority. The word "NOTICE" should be written at the top centre of the page.
  2. Date - The date should be written on the left just below the heading.
  3. Subject - Title/Subject should be brief and clear.  It should indicate the purpose of the notice. The subject/title of the notice comes below the date at the centre of the page.
4. Body of the notice - Body: 

This includes:

  1. What: The event or announcement.
  2. When: Date and time of the event.
  3. Where: Venue or location.
  4. Additional details (if needed): Contact information, entry requirements, etc.

The following things should be remembered while writing the body of the notice. 
    • Write only the most important points. 
    • Use short and grammatically accurate sentences only. 
    • The word limit in a body is 40 - 50 words. 
    • The information must be clear and precise. 
    • The language should be crisp and formal. 
    • One point in one sentence and use of passive voice as far as possible. 
    • Include Date, time, venue and any other information (if necessary). 
    • Standard abbreviations are allowed.
5. Conclusion - The notice ends with the signature or name of the person issuing the notice followed by the designation of the signatory.

6. Box - A notice must be written within a box.

7.  A notice must be catchy and appealing. So, increase the visual appeal of your notice by using bold letters, catchy slogans, striking words and phrases etc. Hence it should attract the reader's attention at once.


Notice writing format


Example of Notice Writing


New English Highschool, Nagpur

NOTICE

10 October 2024

Annual Cultural Festival


The school is organizing its Annual Cultural Festival on 20 November 2024 from 9 AM to 4 PM in the school auditorium. Students are encouraged to participate in various activities such as dance, music, drama, and art competitions. Interested students can register their names with the undersigned by 15 November 2024. For more details, contact the cultural committee.


Aarav Gupta

Head Boy, Class 8

Cultural Committee


You are Mohan Kale, the secretary of the science club of your school. Write a notice in not more than 50 words informing the students about the CV Raman national science exhibition to be held and request them to participate in it and inform them that outsiders are also welcome to this exhibition.


SCHOOL SCIENCE CLUB

NOTICE
10 October 2024

C.V. Raman National Science Exhibition

The Science Club is organizing the C.V. Raman National Science Exhibition. All students are invited to participate. Details are as follows:

  • Date: 25 October 2024
  • Venue: School Auditorium
  • Time: 10 AM - 4 PM
  • Participants: Students from classes VI to X
  • Note: Outsiders are also welcome

Interested students, please register by 20 October.

Mohan Kale
Secretary, Science Club


Exercise


1. You are Mayuri, a student of class Vii. You have lost an expensive water bottle on the school premises. Draft a notice in not more than 50 words to be put on the school notice board giving details of the water bottle and offering a suitable reward.


English Girls' Highschool, Nagpur

NOTICE

10 October 2024

Lost Water Bottle


An expensive blue steel water bottle has been lost on the school premises. It was last seen near the playground during lunch break on 9 October. Anyone who finds it is kindly requested to return it to Class VII. A suitable reward will be offered.


Mayuri

Class VII

Class monitor


2. You are the secretary of the Krishna Housing Society Welfare Association. Write a notice to be circulated to all the residents, informing them that there will be no water supply to your society on 14 and 15 February due to maintenance work in the overhead water tank. Write the notice within 50 words.


KRISHNA HOUSING SOCIETY WELFARE ASSOCIATION

NOTICE

10 February 2024

Water Supply Disruption


Residents are, hereby, informed that there will be no water supply on 14 and 15 February due to maintenance work in the overhead water tank. Kindly make the necessary arrangements. We regret any inconvenience caused.


Secretary,

Krishna Housing Society Welfare

 Association


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